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Indiana University School of Medicine
Automotive Safety Program
Trainings

Instructor Resources

Welcome Indiana Instructors!

 

If you are planning to host a course and will need support from the Automotive Safety Program please fill out this survey: Course Interest Survey

If you need to apply for a stipend please fill out this survey: Instructor Stipend Request

If you need supplies for your course please fill out this survey: Course Training Supply Request

 

Instructor documents you may need are located below: 

 

ASP Approved Cert Course Agenda 4 Day

CPST Certification Course Car Seat Clinic Questions and Considerations

FY26 Child Passenger Safety Technician Instructor Stipend Request Form Guide

Payee Certification

FY26_Travel_Form

FY26 Course Assistant Evaluation

NDCF 9.0

NHTSA Certifications & Assurances

 

 

Instructor Payments

If you are an instructor who will be requesting ASP instructor funding, support,  training supplies, course materials like student folders, you must first read and sign the FY26 ASP Child Passenger Safety Instructor Partner Agreement via Adobe Sign. You should already have the FY26 ASP Partner Instructor Agreement notification from Adobe Sign as of Depending on your email settings, emails from Adobe may go into your spam or junk folders. Sometimes the bulk CC tool in Adobe Sign removes emails without notifying ASP so if you have not yet received the Adobe Sign notification, please reply to this email or contact the ASP office and we can re-send it.

Instructor Stipend Requests must be submitted online a minimum of 8 weeks before the first day of the course unless approved by the ASP. If you have any issues submitting it online, please contact ASP to help you troubleshoot.  The FY26 Child Passenger Safety Technician Instructor Stipend Request can be found linked above.

You MUST upload the update IU Payee Certification found linked above to the FY26 Child Passenger Safety Technician Instructor Stipend Request.

ASP cannot process instructor stipends until the FY26 Instructor Stipend Request and IU Payee Certification documents are signed and completed.

 

FY26 Certification Course Travel Reimbursement Helpful Tips!

All instructor travel (mileage, lodging, per diem) will be approved by ASP advance on a case-by-case basis. If you claim travel, such as mileage, lodging, or per diem you must upload the FY26 Travel Form linked above to the FY26 Child Passenger Safety Technician Instructor Stipend Request.

 

         To help ensure ASP has all the required travel information before we submit pre-approved travel reimbursements, please make sure these details are included with your travel form:

         Mileage

  • You must use the full street addresses of both the departure and arrival locations on the FY26 Travel Form as ASP cannot process partial addresses for travel reimbursement. You do not need to include an agency or location name, just the full street, city, state, zip code.

          Lodging

  • If you have pre-approved lodging reimbursement, you must provide a hotel receipt showing $0.00 balance and it must be in your name. ASP cannot process lodging reimbursements without the hotel receipt showing $0.00 and/or without your (the instructor) name on it. The reimbursement payment must match the name on the receipt.

              Per Diem

  • If you have overnight lodging that you are requesting pre-approved per diem reimbursement for, you must log your departure from home time on your first departure day and arrival home time on your last arrival day.
    • Example 1: you leave home at 5 PM the night before a 4 consecutive day course and return home at 7 PM on the last day of the course:
      • You only need list your departure time for that first day of travel (5 PM) and your arrival time for the last day arriving home (7 PM).
    • Example 2: you have overnights for a course that is broken up across multiple weeks so you do not have consecutive overnight stays:
      • Log your departure and arrival times on the FY26 Travel Form for the first round trip, then your departure and arrival times on the second round trip.
    • Please also complete the per diem offered meal table on page 2 of the FY26 Travel Form where you note whether your lodging location and course host agency offered meals. If the hotel offers a breakfast or the course host offers lunch but you do not eat there, you still select Yes in that day’s box because the meal was offered.
    • ASP cannot process per diem reimbursements for overnight stays without your departure and arrival times logged, and without the per diem meal table completed for each day.
  • Incomplete FY26 Travel Forms will be returned to the instructor for revision.
  • If you have any difficulty accessing, downloading, or attaching the FY26 Travel Form, please contact ASP immediately for a solution.

For additional guidance completing an instructor stipend request, payee certification form, and/or travel form, check out the visual step-by-step guide linked above. 

 

4-day and 3-day Course Approval

  • Certification Courses seeking ASP funding or support (course student folders, training suppliers, car seats, ASP instructors, etc) must use the approved 4-day agenda linked above
  • ASP Funding and support will be provided to 3-day courses only when approved per case in advance by ASP.

 

Public Certification Course Instructional Hours and Student:Instructor Ratio

  • Safe Kids requires a minimum of 24 instructional hours for certification courses. With adequate break and lunch time, courses should have a minimum of 27 total hours and often will have 30+ total hours. As such, ASP will only provide funding and support to public certification courses that meet the Safe Kids minimum instructional hours with adequate break and lunch time adding to the total hours.
  • The student:instructor ratio for this new curriculum is no more than 5:1. As such, ASP will only provide funding and support to courses who meet the no more than 5:1 student:instructor ratio.
    • When is the last time you read the Safe Kids Policies and Procedures manual? The Policies and Procedures Manual has excellent information on course ratios, minimum instruction hours, how to calculate instructor hours, course assistants and instructor candidate support, how to proctor mock checks at the course seat check event, accessibility accommodations, and a whole lot more at this link: Safe Kids Policies & Procedures

After the CPS Certification Course:

Courses that receive direct financial support from ASP (instructor stipends, instructor travel reimbursement, car seats, ASP instructors, CA/IC stipends) are required to complete a FY26 Post-Funding Report. The report link can be found here: Post Funding Report

  • Lead Instructors must complete the FY26 Post Funding Report within 5 calendar days of the last day of the course. 
  • Lead Instructors must upload the following to the report:
  • All the NDCFs (v.9.0 or most current version) from the event; please do not send via email.
  • You can fax car seat check forms to our secure line at: 317.274.6710
    • If you enter the car seat check forms into NDCF before completing the Post Funding Report, you can upload a document with the Online Form ID.
    • Use “Automotive Safety Program” as the host agency for seats provided by ASP so ASP can access the NDCF data.
  • New to the Post Funding Report this year:
    • You must log your required pre-course meeting dates. Safe Kids requires at least one pre-course instructor meeting
    • You must invite autosfty@iu.edu to your pre-course instructor meeting. (you do not need to check if we are available, plan with your instructor team and add us.)

 

  • Course Impact Report
    1. This is a new report option this fiscal year that is a streamlined version of the Post Funding Report to capture required deliverable data for courses supported from ASP that are not tied directly to funding.
  1. Use the Course Impact Report if you receive only any of: training supplies, blue course folders, clinic supplies
        1. The goal of the Course Impact Report is to capture deliverable data in public cert. courses that ASP provides logistical and staff support on (making folders, loaning course materials, etc) but do not need direct financial support

 

Note: Each course packet from ASP including your student course folders and instructor materials will now include a QR code sheet that reviews which report to complete, and you can quickly scan the Post Funding Report or Course Impact Report.

          Post Reporting Quick decision tree:

  1. Is an instructor getting a stipend or travel reimbursement, or did the course get car seats from ASP? Use the Post Funding Report
  2. Did you only get material supplies? Use the Certification Course Impact Report
      • If in doubt, use the Post Funding Report and add all the attachments.

Post Funding Reports and Course Impact Reports are due within 5 calendar days after the last day of the certification course. Instructor payments and travel reimbursements will process within 30 calendar days beginning on the business day after ASP receives the Post Funding Report.

 

ASP reserves the right to offer additional instructor stipends and travel funds if local instructors cannot be located for a class. Please contact the ASP if you are in need of additional instructors so that we may coordinate with our staff as well as the ICJI CPS Specialists to determine availability and travel. Please don’t hesitate to contact us if you have questions.

 

Local Fees: You must provide documentation explaining the use and need of the local fee. o Local fees may be used to purchase lunch if there is a 30-minute lunch break and the nearest dining location is more than 15 minutes away. . Local fees may not be used to pay for the instructor team’s lunch.

 

If you have any questions please reach out to the Automotive Safety Program at 317-274-2977 or autosfty@iu.edu